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  • Will You Add? - 9 Tips for Making Callers Feel Taken Care Of

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    ecessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensur

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    Here are 9 super-simple tips for making callers feel taken care of over the phone... Consider holding a 5-minute training session with your staff and share these 9 tips for making sure callers feel taken care of.

    1. Smile -You can actually hear a smile through the telephone. When you smile, you sound friendly, interested, and helpful. You also make the customer feel that your sole intent is to be of service and people really can tell the difference. So smile!

    2. Tell the caller your name - Giving the caller your name demonstrates accountability and communicates a sincere desire to help. It also gives customers a reference should they need to call your company back.

    3. Ask questions - You should ask questions for these reasons:

  • To gain information
  • To focus the conversation
  • To gain consensus when necessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensur

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    . Smile -You can actually hear a smile through the telephone. When you smile, you sound friendly, interested, and helpful. You also make the customer feel that your sole intent is to be of service and people really can tell the difference. So smile!

    2. Tell the caller your name - Giving the caller your name demonstrates accountability and communicates a sincere desire to help. It also gives customers a reference should they need to call your company back.

    3. Ask questions - You should ask questions for these reasons:

  • To gain information
  • To focus the conversation
  • To gain consensus when necessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensur

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    lly can tell the difference. So smile!

    2. Tell the caller your name - Giving the caller your name demonstrates accountability and communicates a sincere desire to help. It also gives customers a reference should they need to call your company back.

    3. Ask questions - You should ask questions for these reasons:

  • To gain information
  • To focus the conversation
  • To gain consensus when necessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensur

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    e should they need to call your company back.

    3. Ask questions - You should ask questions for these reasons:

  • To gain information
  • To focus the conversation
  • To gain consensus when necessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensur

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    ecessary
  • To begin the call closure process
  • 4. Paraphrase the caller's message - Paraphrasing is simply restating in your own words, what the customer has said. You will paraphrase to ensure you understand the customer's request/problem. The customer will clarify if you don't have all of the details.

    5. Repeat the caller's name - Repeating the caller's name during a conversation helps you remember their name. Remembering names (and using names) shows you are genuinely interested in your customers and makes future dialogue or problem solving much easier because using names helps you create rapport.

    6. Always tell the caller what you're going to do - We've all felt that helpless feeling when we've been put on hold indefinitely or transferred to 3 departments and still not be able to get through to the right person. When we do this to callers, we are telling them they have no choice and certainly no control over the situation. These feelings produce frustration and a negative impression of you and your company. On

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