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Will You Add? - Electronic Document Management - The Basics - Part 2
Every successful office manager knows that the office, furniture or equipment is not necessarily the key to prosperity in the workplace, but the people working with them are more important. That is why many office suppliers are now aiming to provide much more than a nicely furnished office space, they also aim to provide the necessary services to accommodate and maintain office space.Many companies now offer full service and affordable solutions for different businesses. In addition, they may provide space for executive offices with stunning views that are suitable for boar
OCR (optical
A clever title is great if it is clear, but a clear title is always preferable. The best? A clear and clever title. A shorter title is better than a longer one. Your reader will spend only four-eight seconds on the cover. While some long titles have succeeded, usually the shorter, the better.A title is part of your book's front cover. Busy buyers including bookstore buyers, wholesalers, distributors and your audiences buy mainly because of the cover. Dan Poynter, author of Writing Nonfiction, says, "The package outside sells the product inside." Make your cover sizzle.<
If you've never used a document management system, then it is entirely possible that you aren't aware of how valuable these products can be. Companies and individuals who manage a diverse array of documents have found that document management systems serve to simplify their lives and make both storing documents and later obtaining those documents much easier.
Many companies are forced to go the way of electronic documents because of The Sarbanes Oxley Act of 2002, industry compliance (HIPPA), or because it is required by their customers or vendors. The simplest form of electronic document management is storing files in an organized directory and categorizing files by the folder in which they are located. If your company manages more than a few documents, this method can quickly become very inflexible. Incorrect filing can cause a document to disappear into a virtual black hole, never to be seen again.
The entire process of document management can be broken down into four categories: file capture, file processing, file management and file storage. A company may require one, two or all four of these processes. File capture was covered in part one of this article.
File Processing
File processing can help make files more manageable. Examples of processing tasks include: separating and merging, OCR; zonal OCR; forms recognition; conversion; routing; and database (DMS) population. Some of the processing tasks can be completed with scanning software and/or your DMS. Files can be processed years after they are scanned or during the scanning process.
OCR (optical c
All online registration systems will allow you to automate your event registration by moving registrations from manual to online, but only some will have the ability to process payments online. There should be no PDF downloads, no printed forms, and absolutely no faxing or mailing allowed. You should never have to take credit card numbers over the phone and manually key them in because all registrations should be processed instantly over a secure connection. Registration fees should show up in your merchant or bank account effortlessly.Many planners still process payments b
Many companies are forced to go the way of electronic documents because of The Sarbanes Oxley Act of 2002, industry compliance (HIPPA), or because it is required by their customers or vendors. The simplest form of electronic document management is storing files in an organized directory and categorizing files by the folder in which they are located. If your company manages more than a few documents, this method can quickly become very inflexible. Incorrect filing can cause a document to disappear into a virtual black hole, never to be seen again.
The entire process of document management can be broken down into four categories: file capture, file processing, file management and file storage. A company may require one, two or all four of these processes. File capture was covered in part one of this article.
File Processing
File processing can help make files more manageable. Examples of processing tasks include: separating and merging, OCR; zonal OCR; forms recognition; conversion; routing; and database (DMS) population. Some of the processing tasks can be completed with scanning software and/or your DMS. Files can be processed years after they are scanned or during the scanning process.
OCR (optical
About France France is the largest country in Western Europe, slightly smaller than Texas. France is between the Bay of Biscay and the Mediterranean Sea; bordering Italy and Spain. 58 million people live in France, about 4.5 million of them foreigners.Language French is the primary language spoken in France. If you plan to travel to France, it is strongly recommended that you learn the basics of the language. Your effort will be noticed and appreciated. If you can’t speak French, begin by saying. “Please excuse me for bothering you, but I do not spea
The entire process of document management can be broken down into four categories: file capture, file processing, file management and file storage. A company may require one, two or all four of these processes. File capture was covered in part one of this article.
File Processing
File processing can help make files more manageable. Examples of processing tasks include: separating and merging, OCR; zonal OCR; forms recognition; conversion; routing; and database (DMS) population. Some of the processing tasks can be completed with scanning software and/or your DMS. Files can be processed years after they are scanned or during the scanning process.
OCR (optical
"Bodacious" means to be bold, outstanding, and remarkable. Take those attributes to work and you're on your way to building a fulfilling, bodacious career. Does having a bodacious career sound exciting to you? It is! After starting as an $8 an hour customer service rep, I rose through the ranks of AOL, accepting four promotions and surviving over six layoffs to become the head of corporate training for 12,000 employees. Along the way I learned I needed to be bodacious to achieve the career I wanted. Out of that experience I created my "cheat sheet" of ten essential Bodacious
File Processing
File processing can help make files more manageable. Examples of processing tasks include: separating and merging, OCR; zonal OCR; forms recognition; conversion; routing; and database (DMS) population. Some of the processing tasks can be completed with scanning software and/or your DMS. Files can be processed years after they are scanned or during the scanning process.
OCR (optical
Kevin was ready to get the day started. He only had one scheduled meeting all day, a real rarity. He was looking forward to a day in the office to catch up on calls, emails, filing, etc. As he walked out the door of his home he slipped on some ice and broke his ankle. Kevin’s day just landed in a totally different direction than what he originally intended.Julie woke up all set to get the week started. She was excited because she was ready to dig in and be a productivity maven. She had put a task list together and she was geared up to tackle it. Just as she knocked on
OCR (optical character recognition) allows scanned documents to undergo content text searching once the document is added into your system. Word, Excel, and other digital files do not have to undergo the OCR process to be content-searchable. Indexing the documents makes the content search very fast, even if you are searching through thousands of files.
Recent improvements in OCR make the process very accurate (up to 99%), however the accuracy of the OCR is dependant on the quality of the document and to some extent the hardware used to scan the documents. Most companies are happy to enjoy the benefits of OCR and content text search even with its imperfections.
Zonal OCR (OCR of a specific zone on a page) Scanned documents can also be processed to find certain information on the document and input it into fields in your document management system. For example, an invoice number may be required to organize and store the document so that the invoice number location is predetermined in a template and then that number is read and input into the document management system. This process is called "forms recognition," and may include many fields of information from a single document. Depending on the type of documents and the quantity of fields to be populated, this process and be both complex and expensive, s
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