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Will You Add? - 7 Steps To Planning A Great Presentation
Upon reading of the death of Peter Drucker, I was reminded of the problems of family business, individual accountability, and succession of which he wrote years ago.In the over 30 years that I have worked with family owned businesses there have been so many occasions where the business is on the brink of failure, will fail, or has substandard performance because the company ha
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across.<
Imagine starting your own business. What happens when you find out that you are in the red or close to it at the end of the fiscal year? You do what most business owners do—check your books and find ways to cut corners. Now, the tricky part to cutting corners is to make sure you do not downsize or eliminate something that will turn profits for your company in the future. In examining
So how might start the planning? Here is a simple but effective 7 step process.
Step 1: Develop Objectives
Before you do anything get clear on your objectives for the presentation. Possible objectives might be:
• To inform the Board of the current financial position and future forecast
• To secure the funding for a new computer system
• To get buy-in to a new performance management system
• To secure support for an increase in staff numbers
Take the time to get clear on your objectives from the presentation.
Step 2: Assess Your Audience
Whenever you are assessing your audience, try to step into their shoes as the recipient of the presentation. Think about:
• The level of knowledge they have about the topic
• The level of resistance you are likely to encounter
• The perceptions or views they might have about you or your team
• Any insights that you have gained from others about the style or type of presentation they respond well to
Step 3: Brainstorm Ideas
A brainstorm is quite simply a dump of ideas on what you could cover. Remember the first step is to get all possible ideas down. It is not about evaluating at this stage. Keep brainstorming until you run dry on ideas.
Step 4: Identify Common Themes
It is likely that when brainstorming, you will have come up with similar things that you can group into an overall theme. For example, if it is a financial performance presentation you might have included budgeting, forecasting, treasury and working capital that you put under a theme called financial management.
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across. Business Process Management 101: BPM Defined
Lean enterprise and business process improvement, business optimization, cost cutting TQM, quality, Six Sigma, business reengineering and other such-like initiatives, falls within the cadre of business process management.It forms the cradle, feeding ground and impetus for making sense of, improving and capitalizing on the intricacies, dynamic elements and events that occur in
• To inform the Board of the current financial position and future forecast
• To secure the funding for a new computer system
• To get buy-in to a new performance management system
• To secure support for an increase in staff numbers
Take the time to get clear on your objectives from the presentation.
Step 2: Assess Your Audience
Whenever you are assessing your audience, try to step into their shoes as the recipient of the presentation. Think about:
• The level of knowledge they have about the topic
• The level of resistance you are likely to encounter
• The perceptions or views they might have about you or your team
• Any insights that you have gained from others about the style or type of presentation they respond well to
Step 3: Brainstorm Ideas
A brainstorm is quite simply a dump of ideas on what you could cover. Remember the first step is to get all possible ideas down. It is not about evaluating at this stage. Keep brainstorming until you run dry on ideas.
Step 4: Identify Common Themes
It is likely that when brainstorming, you will have come up with similar things that you can group into an overall theme. For example, if it is a financial performance presentation you might have included budgeting, forecasting, treasury and working capital that you put under a theme called financial management.
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across.<
You’ve done it! A brand new product idea. Or, perhaps, a new service, based on a need you’ve spotted which no one else seems to have noticed. Possibly even a unique and different way to accomplish an older idea. You can see it’s effects, know that it’s a multimillion dollar market winner, in the vanguard of that industry, international in scope. You’re energized, excited, enthus
• The level of knowledge they have about the topic
• The level of resistance you are likely to encounter
• The perceptions or views they might have about you or your team
• Any insights that you have gained from others about the style or type of presentation they respond well to
Step 3: Brainstorm Ideas
A brainstorm is quite simply a dump of ideas on what you could cover. Remember the first step is to get all possible ideas down. It is not about evaluating at this stage. Keep brainstorming until you run dry on ideas.
Step 4: Identify Common Themes
It is likely that when brainstorming, you will have come up with similar things that you can group into an overall theme. For example, if it is a financial performance presentation you might have included budgeting, forecasting, treasury and working capital that you put under a theme called financial management.
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across.<
Outsourcing cannot be considered a new phenomenon even though the rising attention toward this subject has brought lots of important issues into the daylight. Lots of service and even manufacturing companies started creating jobs overseas to gain wider access to foreign markets. They act as consultants auditors and perform other functions where their customers are. Putting it in oth
Step 4: Identify Common Themes
It is likely that when brainstorming, you will have come up with similar things that you can group into an overall theme. For example, if it is a financial performance presentation you might have included budgeting, forecasting, treasury and working capital that you put under a theme called financial management.
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across.<
Today’s business environment isn’t getting any easier, nor will it get easier anytime in the future. I’m not psychic but I have learned that business NEVER gets simpler. More competition, shrinking profit margins, increases in fixed and operating costs are just a few of the issues we deal with everyday. You can lament this fact or, you can take proactive measures to bullet-proof you
Alternatively if it is a human resources presentation you might have included recruitment, selection, retention and personal development that you capture under a theme called talent management.
Step 5: Produce An Outline Structure
On one piece of paper sketch out the theme on each slide and the two or three messages you want to get across.
Step 6: Prepare The Presentation Materials
The key things to be aware of in preparing your presentation materials are:
• The appropriate number of slides- my rule of thumb is 5-7 maximum for a 10 minute presentation
• How much text to include- in my experience bullet points are best
• Use animation only if it adds something
• How you will deal with numbers- an excel spreadsheet is not appropriate so you need to think of alternatives if it is numbers based presentation
Step 7: Practise Practise Practise
Running through your presentation at least twice is an essential part of your planning. Don’t neglect it as it will serve you well when it comes to the real thing
Finally, remember that most of us are not that enthusiastic about presenting and thorough planning can make all the difference.
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