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Will You Add? - Writing Business Letters - Tutorial 2: Parts of a Business Letter
There is no doubt that interest in corporate governance has substantially increased in recent years. Not only have separate states adopted their own corporate codes but also changes in corporate governance are directed at a global level. For developing economies, corporate governance helps to achieve stable economic growth by means of effective management of corporations and, to some extent, governments (Bushman and S
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referenc
Finding the right merchant account provider for your retail business can be a tricky process. There are thousands of merchant account providers to choose from with all sorts of rates and fees associated with them. So how can you possibly save your time and money making the right decisions for your business?Well the first typical move for a business owner would be to jump onto a popular search engine, type in "m
Parts of a Letter
Parker Morgan Finnigan
Lawyers
PO Box 2345
SYDNEY NSW 2000
[The part above is called the sender's address block]
29 October 2010
[This is, of course the date of the letter and it should be in long format]
Ms Janette Jameison
PO Box 34687
NORTH SYDNEY NSW 2005
[This is the Receiver's address block]
Dear Ms Jameison
[Complimentary address or opening]
CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10
[Subject line - usually block letters and bold]
I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.
[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]
If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referenci
When you need to get your products or services in front of a Chinese audience, where do you start? This article will give you some tips.Whether you have a full line of products and services available that you want to market to China, or whether you only have one or two things available to China residents, you'll want to get your website in front of Chinese eyes through online advertising methods with a Chinese
[This is the Receiver's address block]
Dear Ms Jameison
[Complimentary address or opening]
CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10
[Subject line - usually block letters and bold]
I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.
[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]
If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referenc
Once you obtain business, do you give much thought to protecting yourself (and your income)? Often, we’re so exhausted by our business-building efforts, and so exhilarated when we get it, that we simply shift to concentrating on closing the deal – and ignore potential adverse situations.The following scenario recently happened with one of my real estate coaching clients. While this exact situation may not hap
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referenc
There is a Zen story that I like a lot about the man in a rowboat who saw a distant ship on the horizon.As it got closer, he thought, “Hmm, it’s heading toward me; that’s strange.”Then it got closer, still. “Hey, you, what’s up? Turn away!”Still closer, he screams, “You’re going to hit me! Turn away, turn away!”The next thing he knows, he’s spitting water, wondering what happened. As he loo
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referenc
In the world of new product development, we the developers and inventors must see the need for a constant flow of newness. It's the consumers desire to see new items in retail stores that helps pull customers through the doors.It's a simple matter of following the path of attraction. We, the inventors, need to attract the manufacturers to our inventions and new products. Manufacturers need to attract retailers
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referencing can either quote the sender's reference or the recipient's reference and should indicate clearly which it is. Some people use a separate line for file references, often at the very first line of the letter above the address block. I prefer to place it with the subject line, but that's purely a personal choice.
By now you should be ofay with the parts of a letter and, if you read Tutorial One, how to format them. Tutorial Three advises how to write a good quality letter and has tips for opening and ending sentences.
Copyright 2005 Robin Henry
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