monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your persona

As a speaker and trainer that works for many different companies and organizations all around the United States and abroad, I am often meeting many different groups of people that I'd like to stay in touch with. One of the most basic time-saving e-mail tips that I like to use to stay in touch with these folks is the e-mail group distribution list. I’m sure that for many of you, this tip is more of a reminder than a new strategy, but it is a powerful time-saving communications tool nonetheless. I’m sure that when used properly, it can save you several hours a year of time locating and typing in e-mail addresses.

Here’s how it works: Whenever I meet or begin working with new groups of people from different places/organizations/departments/teams, and I think that there is a likelihood or even a good possibility that I’ll be contacting them again by e-mail, I usually take the time to then create an e-mail “group distribution list”. With most e-mail programs, creating a new group list is quite easy. I send most of my outgoing mail via my Yahoo! Account, and creating a new group list there is quite easy:

1. I click on the “Addresses” tab in my Yahoo! Mail account.

2. Then, I click on the “Add Lists” smart button near the top of the screen

3. Then, I simply name the list, and select the people from my current contacts that will populate the new list

4. Once I have all of the contacts selected, then I simply click “Add List” and the new list is created and ready to use

(By the way, if I am adding new contacts into my contacts database, I always try to do this first before creating the new list – then they are there and ready to be selected for the new list I am creating.)

In MS Outlook, you use a fairly similar strategy:

1. Click on a “New” Mail Message smart button

2. Then, click on the “File” drop down menu, and then click on the “New” drop down menu. One of your options is “Distribution List”

3. Name the list, then, add the appropriate contacts from your contact list by hitting the “Select Members” smart button

4. Then, simply add in the members of your new distribution list from your Outlook contacts, and hit OK

5. Then, in the future, when you need to send an e-mail to this list, you simply click on the “To” button when creating the e-mail, and click on the bolded name of the proper distribution list

For the rest of forever (notwithstanding changes in the members of your e-mail list), you can quickly and easily send messages to this entire group of people. I’ve actually set up several distribution lists for my different client groups, including my monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your personal

egin working with new groups of people from different places/organizations/departments/teams, and I think that there is a likelihood or even a good possibility that I’ll be contacting them again by e-mail, I usually take the time to then create an e-mail “group distribution list”. With most e-mail programs, creating a new group list is quite easy. I send most of my outgoing mail via my Yahoo! Account, and creating a new group list there is quite easy:

1. I click on the “Addresses” tab in my Yahoo! Mail account.

2. Then, I click on the “Add Lists” smart button near the top of the screen

3. Then, I simply name the list, and select the people from my current contacts that will populate the new list

4. Once I have all of the contacts selected, then I simply click “Add List” and the new list is created and ready to use

(By the way, if I am adding new contacts into my contacts database, I always try to do this first before creating the new list – then they are there and ready to be selected for the new list I am creating.)

In MS Outlook, you use a fairly similar strategy:

1. Click on a “New” Mail Message smart button

2. Then, click on the “File” drop down menu, and then click on the “New” drop down menu. One of your options is “Distribution List”

3. Name the list, then, add the appropriate contacts from your contact list by hitting the “Select Members” smart button

4. Then, simply add in the members of your new distribution list from your Outlook contacts, and hit OK

5. Then, in the future, when you need to send an e-mail to this list, you simply click on the “To” button when creating the e-mail, and click on the bolded name of the proper distribution list

For the rest of forever (notwithstanding changes in the members of your e-mail list), you can quickly and easily send messages to this entire group of people. I’ve actually set up several distribution lists for my different client groups, including my monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your persona

rom my current contacts that will populate the new list

4. Once I have all of the contacts selected, then I simply click “Add List” and the new list is created and ready to use

(By the way, if I am adding new contacts into my contacts database, I always try to do this first before creating the new list – then they are there and ready to be selected for the new list I am creating.)

In MS Outlook, you use a fairly similar strategy:

1. Click on a “New” Mail Message smart button

2. Then, click on the “File” drop down menu, and then click on the “New” drop down menu. One of your options is “Distribution List”

3. Name the list, then, add the appropriate contacts from your contact list by hitting the “Select Members” smart button

4. Then, simply add in the members of your new distribution list from your Outlook contacts, and hit OK

5. Then, in the future, when you need to send an e-mail to this list, you simply click on the “To” button when creating the e-mail, and click on the bolded name of the proper distribution list

For the rest of forever (notwithstanding changes in the members of your e-mail list), you can quickly and easily send messages to this entire group of people. I’ve actually set up several distribution lists for my different client groups, including my monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your persona

en, add the appropriate contacts from your contact list by hitting the “Select Members” smart button

4. Then, simply add in the members of your new distribution list from your Outlook contacts, and hit OK

5. Then, in the future, when you need to send an e-mail to this list, you simply click on the “To” button when creating the e-mail, and click on the bolded name of the proper distribution list

For the rest of forever (notwithstanding changes in the members of your e-mail list), you can quickly and easily send messages to this entire group of people. I’ve actually set up several distribution lists for my different client groups, including my monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your persona

monthly "Timely Tips" subscriber e-mail. (There are even some very good commercial options available for group e-mail distribution list management -- my current favorite is "Constant Contact" -- www.constantcontact.com.)

Like I said earlier, it is a pretty simple and straightforward suggestion, but one likely to save you a little time every day or so (especially if you are a hardcore e-mailer), and at least a few hours of time every year. So think strategically about which of your contacts could be added to a group distribution e-mail list, and take a moment or two sometime in the next few days to learn how to set up a few of these lists in your personal or professional e-mail systems.