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  • Will You Add? - Payroll Maine, Unique Aspects of Maine Payroll Law and Practice

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    oncerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

    Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

    • Employee's name
    • Employee's address
    • Employee's date of birth.
    • Employee's UBI or UI number.
    • Employee's social security number
    • Employer's name
    • Employers address
    • Employer's Federal Employer Identifi
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      The Maine State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is:

      Maine Revenue Services
      Withholding Tax Division
      State Office Bldg.
      P.O. Box 1061
      Augusta, ME 04332-1061
      (207) 626-8475
      www.state.me.us/revenue/

      Maine requires that you use Maine form "W-4ME, Employee's Maine Withholding Allowance Certificate" instead of a Federal W-4 Form for Maine State Income Tax Withholding.

      Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Maine cafeteria plans are not taxable for income tax calculation; not taxable for unemployment insurance purposes. 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes. www.state.me.us/revenue/

      In Maine supplemental wages are taxed at a 5% flat rate.

      You must file your Maine State W-2s by magnetic media if you are required to file your federal W-2s by magnetic media.

      The Maine State Unemployment Insurance Agency is:

      Bureau of Employment Security
      Division of Unemployment Compensation
      P.O. Box 309
      20 Union St.
      Augusta, ME 04332-0309
      (207) 287-3176
      www.state.me.us/labor/uitax/uctax.html

      The State of Maine taxable wage base for unemployment purposes is wages up to $12,000.00.

      Maine requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.

      Unemployment records must be retained in Maine for a minimum period of four years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.

      The Maine State Agency charged with enforcing the state wage and hour laws is:

      Department of Labor
      Bureau of Labor Standards
      Wage and Hour Division
      45 State House Station
      Augusta, ME 04333-0045
      (207) 624-6400
      http://www.maine.gov/labor/labor_laws/wagehour.html

      The minimum wage in Maine is $6.25 per hour.

      The general provision in Maine concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

      Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

      • Employee's name
      • Employee's address
      • Employee's date of birth.
      • Employee's UBI or UI number.
      • Employee's social security number
      • Employer's name
      • Employers address
      • Employer's Federal Employer Identific
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        ns or 401(k) to be treated in the same manner as the IRS code allows. In Maine cafeteria plans are not taxable for income tax calculation; not taxable for unemployment insurance purposes. 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes. www.state.me.us/revenue/

        In Maine supplemental wages are taxed at a 5% flat rate.

        You must file your Maine State W-2s by magnetic media if you are required to file your federal W-2s by magnetic media.

        The Maine State Unemployment Insurance Agency is:

        Bureau of Employment Security
        Division of Unemployment Compensation
        P.O. Box 309
        20 Union St.
        Augusta, ME 04332-0309
        (207) 287-3176
        www.state.me.us/labor/uitax/uctax.html

        The State of Maine taxable wage base for unemployment purposes is wages up to $12,000.00.

        Maine requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.

        Unemployment records must be retained in Maine for a minimum period of four years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.

        The Maine State Agency charged with enforcing the state wage and hour laws is:

        Department of Labor
        Bureau of Labor Standards
        Wage and Hour Division
        45 State House Station
        Augusta, ME 04333-0045
        (207) 624-6400
        http://www.maine.gov/labor/labor_laws/wagehour.html

        The minimum wage in Maine is $6.25 per hour.

        The general provision in Maine concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

        Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

        • Employee's name
        • Employee's address
        • Employee's date of birth.
        • Employee's UBI or UI number.
        • Employee's social security number
        • Employer's name
        • Employers address
        • Employer's Federal Employer Identifi
          How to Avoid Cashflow Problems
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          of Employment Security
          Division of Unemployment Compensation
          P.O. Box 309
          20 Union St.
          Augusta, ME 04332-0309
          (207) 287-3176
          www.state.me.us/labor/uitax/uctax.html

          The State of Maine taxable wage base for unemployment purposes is wages up to $12,000.00.

          Maine requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.

          Unemployment records must be retained in Maine for a minimum period of four years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.

          The Maine State Agency charged with enforcing the state wage and hour laws is:

          Department of Labor
          Bureau of Labor Standards
          Wage and Hour Division
          45 State House Station
          Augusta, ME 04333-0045
          (207) 624-6400
          http://www.maine.gov/labor/labor_laws/wagehour.html

          The minimum wage in Maine is $6.25 per hour.

          The general provision in Maine concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

          Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

          • Employee's name
          • Employee's address
          • Employee's date of birth.
          • Employee's UBI or UI number.
          • Employee's social security number
          • Employer's name
          • Employers address
          • Employer's Federal Employer Identifi
            Payroll Indiana, Unique Aspects of Indiana Payroll Law and Practice
            Indiana payroll has some unique aspects and conditions. Some of the details and laws are set out in this article including information concerning: tax withholding and reporting; unemployment insurance taxes and reporting; wage and hour laws; and child support withholding.The Indiana State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is: Department of Revenue Compliance Division Indiana Govt. Center North Indianapolis, IN 46204-2253 (317) 233-4018 www.ai.org/dorIndiana requires that you use Indiana form "WH-4, Employee's Withholding Exemption and County Status Certificate" instead of a Federal W-4 Form for
            ludes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.

            The Maine State Agency charged with enforcing the state wage and hour laws is:

            Department of Labor
            Bureau of Labor Standards
            Wage and Hour Division
            45 State House Station
            Augusta, ME 04333-0045
            (207) 624-6400
            http://www.maine.gov/labor/labor_laws/wagehour.html

            The minimum wage in Maine is $6.25 per hour.

            The general provision in Maine concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

            Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

            • Employee's name
            • Employee's address
            • Employee's date of birth.
            • Employee's UBI or UI number.
            • Employee's social security number
            • Employer's name
            • Employers address
            • Employer's Federal Employer Identifi
              Computer Use At The Point of Medical Care
              When I started a solo practice in Internal Medicine a year ago, I made the decision to have a fully implemented EMR and Practice Management System. I utilize a tablet PC linked wirelessly to an on-location server, and I had found the following measures to be very helpful in enhancing my efficiency during a typical work day.Have A Central Documents LocationAfter firing up the tablet PC and starting the EMR program, I also open the internet browser. I have created folders on the server containing documents pertinent to patient encounters. This makes it easy to access these documents without having to leave the exam room.For instance, I have a folder for my most commonly used Patient Education material
              oncerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.

              Maine State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:

              • Employee's name
              • Employee's address
              • Employee's date of birth.
              • Employee's UBI or UI number.
              • Employee's social security number
              • Employer's name
              • Employers address
              • Employer's Federal Employer Identification Number (EIN)

              This information must be reported within 7 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is a written warning penalty then a $200 per month penalty for a late report in Maine.

              The Maine new hire-reporting agency can be reached at 207-287-2886 or on the web at http://state.me.us/dhs/bfi/dser/New_Hire.htm.

              Maine does allow compulsory direct deposit but the employee's choice of financial institution must meet federal Regulation E regarding choice of financial institutions.

              Maine requires the following information on an employee's pay stub:

              • Gross and Net Earnings
              • pay period dates
              • hours worked
              • itemized deductions

              Maine requires that employee be paid in intervals of not more than 16 days; less frequently for FLSA-exempt employees.

              Maine requires that the lag time between the end of the pay period and the payment of wages to the employee not exceed eight days.

              Maine payroll law requires that involuntarily terminated employees must be paid their final pay earlier of next regular payday or 14 days after demand for payment and that voluntarily terminated employees must be paid their final pay earlier of next regular payday or 14 days after demand for payment or by mail if employee requests it.

              There is no provision in Maine law concerning paying deceased employees.

              Escheat laws in Maine require that unclaimed wages be paid over to the state after one year.

              The employer is further required in Maine to keep a record of the wages abandoned and turned over to the state for a period of 10 years.

              Maine payroll law mandates no more than 50% of minimum wage may be used as a tip credit.

              In Maine the payroll laws covering mandatory rest or meal breaks are only that all employees must have 30 minutes rest after six hours of work.

              Maine statute requires that wage and hour records be kept for a period of not less than three years. These records will normally consist of at least the information required under FLSA.

              The Maine agency charged with enforcing Child Support Orders and laws is:

              Division of Support E

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